Ideally the room should be spacious with lots of natural light.  If not the artificial light should cast an even light over all the desks. For a Schools Competition a single classroom – or a larger hall would be suitable.

The room should be relatively but there is not need for the room to be completely silent  – some ambient noise is to be expected but loud and disruptive sounds should be avoided wherever possible.


There should be a large, flat, stable table for each competitor.  The table should be big enough to accommodate the competitor using A3 paper, any notes, books, resources and drawing materials.

All tables should be positioned either facing forwards or in an U configuration so that all competitors can see the Speaker clearly.


Plentiful supplies of good quality A3 paper should be made available to the competitors. All submitted Mind Maps should have their specific competitor number on the reverse side.

Competitors are encouraged to bring their own pens and drawing materials but a school may wish to provide suitable fineliners, felt pens and colouring pencils as required.

Although we recommend that water is made available for the competition it is preferred that this be in closed bottles rather than open glasses to prevent accidental spillage.



A separate quiet room should be set aside for the Arbiters to mark the Mind Maps.

A plentiful supply of the “Paris System” marking scheme and competitor marking sheets should be made available for the Arbiters.

A computer to collate and record all marks should also be provided for the Arbiters Room with the final score sheet forwarded to as soon as the scoring is complete for onward media release should the school wish for us to circulate results on their behalf.


A dedicated area for presenting the awards to the winners should be established.  In a smaller competition this may be at the front of the room but in a larger competition a more formal  “Award Ceremony” may be more appropriate and prestigious.

Time should be taken to celebrate all of the competitors and not just the winners.

There are downloadable certificates available that the school can print off to give every competitor a certificate of participation as well as certificates for Gold, Silver and Bronze positions.

To receive downloadable copies of these certificates – please request them HERE